What is the deadline for issuing Form W-2 if my business is no longer operating?

If your business is no longer in operation or has been terminated, you must issue Form W-2s to your employees for the calendar year of termination by the due date of your final Form 941, 944, or 941-SS.

You must also file the W-2 Forms with the SSA by the last day of the month that follows the due date of your final 941, 944, or 941-SS forms.

If filing paper copies, make sure you use Forms W-2 and W-3 preprinted with the correct year. If e-filing, check that your chosen e-filing software has been updated for the current tax year.